Document Controller - #448755

Project Administrator

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

Reporting to the Project Manager, the Document Controller role focuses on supporting document control processes, ensuring accurate organization and tracking of project documentation. The Document Controller will assist in the distribution of documents, maintain filing systems, and help ensure compliance with project standards.

This position based out of Port Hope, ON.

What You'll Be Working On

• Develop and implement Document Management framework to ensure compliance with the Governance system framework.
• Develop, implement and assess implementation of Document Management procedures and processes.
• Ensure Project documentation is received, tracked and monitored according to Document Management Plan.
• Perform Quality and Compliance checks on documentation.
• Collaborate in system improvements and rollouts.
• Provide support and training to Project team on document management.
• Undertake audits to ensure document management processes are well implemented and ensure data integrity.
• Undertake reporting as required.
• Onboard Project team and subcontractor to document management system.
• Ensure Client and other stakeholders are onboarded to the document management system and supported through the lifecycle of the project.
  
  
  

What We're Looking For

• 2-5 years of document management experience and education in a related field.
• Good understanding of Engineering and Construction activities with respect to document management would be an asset.
• Experience in all areas of document management including: issue, creation, retrieval, retention and turnover.
• Strong communication skills, both oral and written.
• Creation of Document Management Plans and Process Maps.
• Superior knowledge of Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• Manage multiple Subcontractor/Vendors deliverables within the EDMS.
• Ability to establish effective working relationships in a team environment.
  
  
  

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.