Senior Project Coordinator - #447511

The Senior Project Coordinator role provides advanced support for our engineering teams and project delivery. As a key member of the broader Project Coordination team, you will take on a more complex set of responsibilities, working closely with Principals, Project Managers, and other stakeholders to coordinate all aspects of project delivery. In addition to providing advanced administrative and project management support, you will mentor Project Coordination and Administration team, manage projects of moderate scope, and lead process improvements. Success in this role requires a high level of organization, proactive problem-solving, excellent communication skills, and the ability to balance competing priorities.

Key Responsibilities

Project Management and Coordination:

• Manage projects of moderate scope and complexity, ensuring adherence to scope, budget, and deadlines.
• Coordinate project start-up activities such as proposal drafting, organizing meetings, and managing contracts.
• Maintain project tracking systems for budgets, deliverables, and schedules, addressing discrepancies as needed.
• Oversee project close-out processes, ensuring documentation is complete and lessons learned are captured.
• Draft, proofread, and edit reports, proposals, and additional service requests, ensuring compliance with company standards.
• Manage document control processes for project documentation, including sifting through automated email notifications for submittals, RFIs, and other project records from platforms such as ACC Build, Procore, Part 3, and Fieldwire; ensure accurate organization and maintenance of records in compliance with industry and company standards.
• Assist with developing and maintaining boilerplate content and proposal templates.
  
  

Team Leadership And Mentorship

• Mentor and train Project Coordination and Administration team, fostering their professional development.
• Participate in workload planning and alignment of opportunities with team members' learning paths.
• Lead initiatives to create a respectful and engaging workplace culture.
• Future potential to act as a group leader for Project Coordination and Administration team, guiding workload prioritization and career development.
  
  

Business Development Support

• Liaise with Marketing and Communications Team to assist with business development initiatives by conducting market research to identify potential clients, project opportunities, and industry trends.
• Assist with implementation of systems across Project Coordination and Administration team to track and monitor RFQs, RFPs, proposal success rates, and business opportunities, as well as provide insights for continuous improvement.
• Coordinate client follow-ups and maintain a schedule of touchpoints to nurture relationships.
• Act as a liaison between internal teams, clients, contractors, and consultants to ensure clear communication and alignment.
  
  

Process Improvement And Innovation

• Proactively identify inefficiencies in workflows and propose solutions to optimize processes and improve quality. Independently lead the implementation of solutions with minimal supervision.
• Develop and refine project protocols and documentation standards to enhance operational effectiveness.
• Encourage innovation by promoting creative problem-solving and identifying opportunities for process enhancements.
  
  

Administrative And Technical Support

• Lead administrative team members to provide administrative support, including expense tracking, calendar management, and travel arrangements.
• Lead administrative team members to provide day-to-day IT and A/V support, and coordinate with IT support team as needed.
• Serve as a backup for office administration and reception as needed.
• Oversee administrative team’s coordination of onboarding for new staff, ensuring they are integrated into the team and familiar with departmental practices.
  
  

Qualifications

• 8+ years of experience in project coordination, project management, or related roles, with preference to past work at Architectural and Consulting Engineering firms working in the building industry.
• Proven experience managing and leading teams, including delegating tasks, providing mentorship, and fostering collaboration to achieve project and business objectives.
• Proven ability to manage projects of moderate scope and complexity independently.
• Strong understanding of project management principles, workflows, and industry best practices.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and Outlook) and ACC Build, Procore, Part 3, and Fieldwire.
  
  

Skills And Competencies

• Organizational Skills: Highly organized with the ability to prioritize tasks and manage multiple deadlines under pressure.
• Communication: Excellent written and verbal communication skills, with the ability to adapt to technical and non-technical audiences.
• Problem-Solving: Resourceful and solution-oriented, with a proactive approach to identifying and resolving issues.
• Leadership: Ability to mentor and motivate team members, fostering a collaborative and supportive environment.
• Technical Proficiency: Experience with data management and technical tools to support project delivery. Comfortable with day-to-day IT and A/V troubleshooting.
• Detail Orientation: Exceptional attention to detail, ensuring accuracy and consistency in documentation, processes, and deliverables while maintaining high quality standards.
• Adaptability: Comfortable navigating changing priorities and managing ambiguity in dynamic environments.
  
  

Benefits & Perks

The base salary range for this position is $69,000 - $89,000 annualized for a full-time role. Salary is dependent various factors, including qualifications, skills, competencies, experience, and location. You may also be eligible for discretionary incentives and share ownership.

We offer a robust benefits package to support the well-being of our employees. This includes: GRSP/401K contributions, Health and Dental coverage, Primary Caregiver benefits, Vacation and Sick Time, Statutory Holiday substitutions, and a learning fund of $1,000 per year for education or career goals.

About Us

RDH is an amazing place to work. A role with RDH is a career commitment to learn and grow alongside inspiring and dedicated people who care deeply about Making Buildings Better.

We are an employee-owned consulting firm with 300 employees in nine offices across North America. Our core area of business is the integration of building science engineering, architecture, and construction management to optimize the performance of buildings. Since our beginnings in 1997, we have become industry leaders in North America and continue to grow as we focus on technical excellence and delivering high-quality projects.

We offer a positive workplace with incredible teams, opportunities for professional growth, development and ownership. As well as your background, we seek alignment with RDH’s core values: 1) commit to excellence, 2) act with integrity, 3) work as a team 4) do what it takes, and 5) always learn.

Our collaborative teams fuel our mission of Making Buildings Better. We seek balanced representation in our teams, and to achieve a welcoming and inclusive community for all people who share a passion for our values and mission. We believe diverse thought, ideas, and voices make us great – people of different identities, races, ethnicities, genders, ages, orientations, religions, abilities, education, cultures, and skills. We are committed to equity through building teams based on qualifications, merit, and business needs. We are proud to be an equal opportunity employer.

Additional information on our expertise, projects, and culture can be found at www.rdh.com.