Office Administrator - #383413

To Apply for this Job Click Here Join a top employer and advance your career. Aplin has partnered with a large downtown Calgary-based company to hire an Office Administrator! This will be a 1 month, full-time, contract position starting on May 13th (with potential for extension). Responsibilities (but not limited to): Welcome and direct clients and visitors…

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Join a top employer and advance your career. Aplin has partnered with a large downtown Calgary-based company to hire an Office Administrator!

This will be a 1 month, full-time, contract position starting on May 13th (with potential for extension).

Responsibilities (but not limited to):

• Welcome and direct clients and visitors in a cordial and professional manner.
• Answer phone calls through the MS Teams Platform and respond to maintenance and security requests.
• Maintain, reserve and help clean clients’ conference rooms, supporting client catering requests.
• Monitoring logbook, issuance of visitor badges and office supplies also inclusive of providing workstations, staff lockers, and directions to the parking of personal and company vehicles.
• Distribution of security cards to staff ensuring that the cardholder’s agreement is completed and signed. This includes the arrival and departure of employees.
• Support Facility team with service request management of all offices.
• Maintain a clean, tidy, safe and functional reception area.
• Manage distribution and collection of mail and packages, as well as invoices.
• Provide general administrative support, as time permits or as requested by the Regional Facility Manager.
• Coffee station management.
• Support the user experience of visitors, that is; WiFi, monitors, and connections.
• Management of office supplies, including ordering and distribution.
• Enter the service register of walk-in complaints.
• Other assigned tasks
  
  

Qualifications:

• Minimum 1 year of experience in an Administrative or Reception role.
• Must be proficient in Microsoft Office Suite.
• Excellent organizational and time management skills.
• A high level of professionalism, the ability to work independently, and strong problem-solving skills are also required.
  
  

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