Student Affairs Administrative Assistant - #381758

Position Details

Position Information

Position Title Student Affairs Administrative Assistant

Department/Unit Pharmacy

Location Halifax, Nova Scotia, Canada

Posting Number S132-24

Employee Group NSGEU Local 77

Position Type Regular, On-Going

Duration of Contract (if applicable)

Employment Type Full Time

Full-time Equivalency (FTE) 1

Salary $25.26 - $31.97 ($42,687 - $54,033 per annum, 32.5 hours per week)

Classification C5

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The College of Pharmacy includes undergraduate and graduate programs with a mission to enhance health and wellness through pharmacy education, research and community service. Reporting to the College Administrative Manager and working under the guidance of the Associate Director Student Affairs, and Graduate Program Coordinator, the Student Affairs Administrative Assistant provides administrative support for the Doctor of Pharmacy (PharmD); Master of Science, Pharmaceutical Sciences (MSc(PharSci); and Pharmacy Residency Programs from first contact to completion and associated support responsibilities.

Key Responsibilities

• Provides support for the Doctor of Pharmacy (PharmD) Program, including but not limited to assessing applications for admissions or rejections, collecting application materials, providing administrative support for interviews, and monitoring progress of students through the program.
• Provides support for the Master of Science (Pharmaceutical Sciences) and Pharmacy Residency Programs, including but not limited to collecting application materials, tracking applications and updating applicants, provide administrative support to Graduate Program Coordinator, and processing documentation.
• Maintains knowledge of University, Faculty of Graduate Studies, Faculty of Health, College, and program policies, procedures, guidelines, processes, and deadlines.
• Provides administrative assistance directly to the Associate Director Student Affairs, Coordinator, Student Affairs, Graduate Program Coordinator, positions as related to recruitment, admissions, progress monitoring, and graduation as required.
• Acts as back up for the Administrative Reception and provide assistance with the Awards Committee and associated events such as Convocation Brunch and White Coat and Awards Ceremony.
  
  

Note

The successful applicant is required to initially work in-person on campus. After successful completion of the probationary period, they will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/office administration diploma with three to five years’ related experience (or equivalent combination of training and experience).
• Must have demonstrated strong communication (verbal and written) and organizational skills.
• Proficiency in MS Office (Word, Excel, Access, and PowerPoint) with a demonstrated ability with data management.
  
  

Assets

• Knowledge of or experience in an academic setting.
• Knowledge of or experience with planning, tracking, and processing admissions and monitoring progress of students.
  
  

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:

• Self-Awareness & Professionalism
• Respect & Inclusion
• Knowledge & Thinking Skills
• Communication
• Service
  
  

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees ( NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous persons (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. For more information, please visit www.dal.ca/hiringfordiversity .

Posting Detail Information

Number of Vacancies 1

Open Date 04/22/2024

Close Date 04/29/2024

Open Until Filled No

Special Instructions to Applicant

Quick Link for Direct Access to Posting https://dal.peopleadmin.ca/postings/16421