Legal Operations Associate - #453051

Avidbots is a pioneering leader in the field of robotics, dedicated to developing cutting-edge autonomous cleaning solutions for commercial and industrial environments. Our mission is to revolutionize the way cleaning and maintenance tasks are performed by introducing innovative, efficient, and sustainable robotic technologies. Avidbots is committed to delivering intelligent and autonomous robotic solutions that not only enhance operational efficiency but also promote a cleaner and healthier world.

Our groundbreaking autonomous cleaning robots, specifically the Neo 2 and Kas, are redefining the cleaning industry by offering state-of-the-art technology, advanced navigation, and data-driven insights to businesses across the globe. These robots are designed to perform tasks such as scrubbing and sanitization, and maintain cleanliness in a wide range of industries, including airports, shopping malls, warehouses, retail, and more.

Headquartered in Kitchener, ON, Canada, we are an employee-focused organization that has been certified a Great Place to Work consecutively for the last 5 years and one of Deloitte's Fast 500 (2021).

About this role:

As a Legal Operations Associate, reporting to Legal & Business Affairs Manager, you’ll help operationalize and optimize our legal function. You’ll support contract management, regulatory tracking, IP workflows, cross-functional coordination, and the implementation of tools and processes that make legal work more efficient. This role is ideal for someone who thrives in a startup environment, enjoys working at the intersection of law, technology, and operations, and wants to grow with the company.

Key Responsibilities

Contract Management:

• Manage the contract lifecycle from intake to execution and archiving
• Maintain and optimize our CLM system (e.g., LinkSquares)
• Track renewal deadlines and key contract terms
  
  

Process & Compliance Support:

• Implement and maintain legal workflows, playbooks, and SOPs
• Assist with compliance efforts (e.g., export control, privacy regulations like GDPR/CCPA, open source usage)
• Support audits and internal documentation needs
  
  

Cross-Functional Collaboration:

• Serve as the legal team’s liaison with finance, product, sales, engineering, and HR
• Support commercial insurance renewal cycle to ensure adequate limits, pricing and appropriate policies are in place to support the business
  
  

IP and Corporate Work:

• Support IP filings and patent/trademark coordination
• Help track patent, trademark and other IP registrations
• Maintain corporate governance and subsidiary management records
  
  

Tooling and Data:

• Fully integrate Contract Lifecycle Management software (LinkSquares) into business processes
• Monitor and report on legal team KPIs and OKRs
  
  

What you will bring:

• Bachelor’s degree or paralegal certificate
• 4+ years of experience in legal operations, paralegal work, or legal project management
• Experience in a startup or tech company (hardware or software) preferred
• Familiarity with contract lifecycle management and document management tools
• Exposure to privacy, product compliance, or IP law
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Comfort with ambiguity and fast-moving environments
• Successfully complete pre-employment onboarding requirements that may include criminal/civil background checks
• Applicants must be currently authorized to work in Canada for any employer
  
  

Avidbots is an equal opportunity employer committed to building a diverse workforce. As a multicultural organization, we encourage individual achievement and recognize the strength of a diverse workforce. We are a diverse Canadian company founded by international students, and we are proud of the strengths our diversity brings. We hold our executives to the same standards as all of our employees, and we believe work should be a safe space for all. Avidbots has an absolutely zero tolerance policy for discrimination or hate against members of any race, religion or sexual orientation. We also offer a professional working environment and culture and believe that work / life balance is critical to ensure the happiness/well-being of our people.

Upon request, Avidbots will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.