Contract Conformance Specialist III - #451136

Airswift


Date: 10 hours ago
City: Calgary, AB
Contract type: Contractor
Airswift is looking for: Contract Conformance Specialist III

Location: Calgary, Edmonton or Toronto

Schedule: Monday to Friday (Hybrid)

Duration: 1-year contract

The Contract Conformance Specialist (CCS) is accountable for the day-to-day conformance responsibilities for all contractual arrangements of assigned capital and maintenance projects.

  • The CCS manages the entire administration stages of the contracts on the Projects.
  • The CCS manages the flow of documentation and communication related to the contractual relationship between Company and Contractor to ensure contractual obligations are met.
  • The CCS facilitates the timely identification, communication, and resolution of contractual

matters.

  • The CCS interacts frequently with third parties as well as in-house departments including legal, project management, construction management, business development, system planning, procurement, contract management, project controls and other functional groups.
  • The CCS reports directly to the SCM Major Project Lead unless directed otherwise. The CCS has an indirect reporting relationship to the Business Owner.

Min Qualifications

  • Bachelor’s degree in an engineering, construction, legal, technical or business discipline with some experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry; or Associates degree with a minimum 7 years of experience in legal, engineering, construction, and/or contract administration or contract conformance of construction related projects, preferably in the gas pipeline industry.
  • Specific knowledge and experience in contracting process and issues related to energy industry construction projects.
  • Fundamental understanding of intent, context purpose and utilization of all documents typically included in or required by a contract.

DIMENSIONS

  • Assigned Major projects with a consolidated total of up to $500MM per year.
  • Assigned projects each typically up to 2 years duration.

Desired Skills

  • Demonstrated ability to communicate in a clear, concise, and organized manner.
  • Demonstrated excellent human relations, influencing, and listening skills to deal effectively with all levels of employees and management.
  • Ability to develop collaborative working relationships with other departments to achieve goals. Familiarity with best management practices for contracting.
  • Ability to support the negotiation of complex contracting issues.
  • Experience with sourcing and administration of large ($100M+) Engineering, Procurement and Construction (EPC) Agreements considered a highly desirable asset.
  • Ability to manage multiple tasks and to perform work with a reasonable level of supervision.
  • Ability to communicate and interact effectively in a team environment.
  • Excellent organizational skills.
  • Excellent technical writing skills.
  • Ability to effectively prioritize work in a timely manner.
  • Demonstrated ability to proactively and effectively solve problems by using analytical skills to take corrective action before they become crises.
  • Demonstrated proficiency working with office computer applications such as Microsoft Office, SAP, Oracle, ProjectWise and SharePoint.

Duties And Responsibilities

  • Demonstrate understanding of and compliance with Project Execution contracting strategy.
  • Facilitate preparation of contract exhibits, which include scope, specifications, pricing, and special instructions.
  • Assist in writing technical contract language describing the scope, pricing, and special instructions for each assigned project.
  • Coordinate with the SCM Team Lead to ensure project specific functional requirements and contractor clarifications & qualifications (when applicable) are incorporated in the final contract documents.
  • Lead contract negotiations with potential proponents during the contract bidding and formation phases.
  • Coordinate project team in its development of a project specific communication plan.
  • Participate and assist with training regarding contract conformance to team and third-party personnel.
  • Review documents submitted by contractors for compliance with contract and provide notification to contractors of non-compliance and deviations from baselines, with concurrence of team and project manager.
  • Maintain contractor correspondence and documentation logs.
  • Prepare and transmit in a timely fashion company generated correspondence, with concurrence of project team functional lead, construction manager and project manager.
  • Manage change order process, which includes managing change order log, generating change directives, reviewing contractor requested changes, and preparing approved change orders.
  • Prepare meeting agenda, participate in person at, and take & distribute meeting notes for, all contract-related meetings between company and contractor.
  • Establish and implement project contract document control and retention system in compliance with company procedures.
  • Review contractor submitted invoices for compliance with the requirements; distribute for review and approval by the appropriate personnel; and monitor through payment to the contractor.
  • Coordinate with project team, SCM Team Lead and legal lead, as required, in resolution of contractual issues/claims as they arise.
  • Request, monitor and track Work Releases (WR) for project outside services providers throughout the project duration.
  • Coordinate contract close-out with project team to ensure strict compliance with the related contracts.
  • Close out project contract files and submit for retention in compliance with Company procedures.
  • Prepare for and provide assistance during company and external compliance audits.
  • Ongoing communication regarding project’s contractual requirements, practices and issues, including providing weekly and monthly status updates to management.

Work Conditions

  • The CCS’s primary location will be the company's office or project field office location.
  • The position will require some travel, approximately 10-25% of the time as required, within the assigned Project.

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