FMO Administrator - #450764

Black & McDonald’s BC team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you. The Facilities Management & Operations (FMO) Administrator is located in Vernon, BC at Vernon Jubilee Hospital and reports directly to the Operations Manager.

Responsibilities

The primary responsibility of the FMO Administrator is to assist the Invoice Coordinator to ensure reporting and invoicing are submitted to clients in a timely and accurate manner to facilitate adherence to contract obligations and schedules. Assist the Invoice Coordinator in managing monthly cost detail reports and reviews to ensure prompt payment and cash flows are maintained. Assist the Invoice Coordinator in leading the continuous support of all invoice and business processes of the Kelowna & Vernon Hospital Project (KVHP) Maintain a productive and efficient facility maintenance operation within the KVHP Contract. Duties and responsibilities include but are not limited to the following:

• Provide support in the preparation, maintenance and distribution of KVHP reporting requirements including performance indicators, cost detail reports, and registered Aconex documents.
• Provide support in generating the Monthly Service Contract Invoice and submit invoice for payment.
• Provide support in the monitoring, review and invoicing of all billable work orders in addition to Service Contract Invoices.
• Work with site personnel for invoice accuracy and documentation.
• Provide support in the preparation, maintenance and distribution of lifecycle invoice tracking for Replace on Fail and Planned projects, prepare and submit lifecycle estimates.
• Provide a supporting role in Quality Control of Call Center Generated Work Orders.
• Maintain an in-depth knowledge of the KVHP Services Contract, understanding scope of work and adherence to Business and Administrative procedures in place.
• Maintain and operate within JDE (Oracle-based ERP system) as directed, become knowledgeable in JDE modules for work order auditing and invoicing.
• Provide support with year-end contract rollover requirements.
• Provide back-up, as required, for Kelowna General Hospital (KGH) administrators & front desk administration.
• Assist in ‘Stretch Projects’ as and when required.
  
  

Competency Requirements

• Change Orientation
• Communicates Effectively
• Continuous Learning
• Customer Focus
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others
  
  

Education Requirements

• High school diploma or equivalent education
• Completion of College with courses in accounting is an asset
• Post-secondary degree in Business Administration or related field is an asset
  
  

Work Experience Requirements

• 2-4 years’ experience in a role with accounting responsibilities (e.g., billing, A/R management etc.)
• 2-4 years’ experience in facilities management administration would be considered an asset
  
  

Skills, Abilities, And Other Requirements

• Proficient user of MS Office applications (including Word, Excel, Outlook)
• Knowledge of JD Edwards or an Oracle-based ERP system would be an asset
• Thorough when entering data, typing, filing, and proofing.
• Good understanding of financial processes and numerical aptitude
• Excellent communication skills both verbal and written; able to communicate clearly and effectively to customers and co-workers
• Excellent organizational skills and meticulous attention to detail
• A team player committed to working in a quality environment
• Able to comply with all company policies and procedures, adhering to company standards
• Criminal Record Background check required
  
  

The expected salary range for this role is between $53,000 and $62,000. The starting salary will be based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Salary is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual performance bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.