Office Assistant - #450056

E.H. Price Solutions (Ottawa), a division of Price Industries Limited., North America’s leading manufacturer and distributor of air distribution products (www.priceindustries.com) is a dynamic, progressive and innovative organization looking for new talent in our growing office. If you thrive on new challenges, pushing yourself to new heights and working in a team-driven environment, you should consider the following opportunity.

What You Can Expect

• Health and Dental - Employees and their families enjoy paid benefits covering an extensive list of medical and dental expenses and services.
• Telus Health Virtual Care - All employees and their families have free access to top medical professionals when they need advice or a second opinion.
• PocketPills – You and your family will have free access to Canada’s first Digital Pharmacy, PocketPills enables you to call, text or email the pharmacy care team from wherever you are. You will enjoy free delivery of your prescriptions and vitamins straight to your home.
• Employee and Family Assistance Program (EFAP) - You and your family will have free access to consultation and support for your mental, emotional and financial well-being
• Life and Disability - You will be provided with life insurance in a multiple of your salary with an option to purchase additional coverage.
• Pension Matching Program - Invest in your future with each pay cheque through our Defined Contribution Pension Plan and we will match your contribution (up to 5% of your salary).
• Gym Subsidy Program - Employees are eligible for a gym membership reimbursement of up to $300 per year, this includes Fitness related App’s.
• As part of our Goals, Rewards, Improvement and Teamwork program qualifying teams can enjoy a monthly reward.
• Personal and Professional Development - We are committed to helping you reach your potential through training and education.
• Community Involvement - Generously supporting health, charities, youth, and education opportunities is our passion, and you’re invited to be a part of that.
  
  

Office Administrator

The Successful Candidate's Responsibilities Will Include

Accounts Payable and Receivable:

• Process and manage all accounts payable and receivable transactions.
• Prepare and issue invoices to customers and follow up on outstanding payments.
• Handle, code, allocate and record vendor invoices (product & freight charges) into the sales and accounting platforms, ensuring they are submitted for timely payment
• Track and work with vendors, customers and sales team to resolve any issues or discrepancies as they might arise.
• Keep track and record the various costs associated with customer invoices. This can include product cost, freight, brokerage, credits and other costs.
• Keep track and report at month end Accruals for unbilled sales and unpaid invoices as well as in-transit inventory.
• Complete month end tasks required to close out the period based on the provided timelines.
• Receive, record and apply customer payments within the accounting system (Great Plains).
• Process cheque deposits (weekly or bi-weekly based on volume) and submit paperwork to head office on a recurring basis.
• Provide customer quotes by liaising with the Estimating and Customer Support team members.
• Order inventory as directed by Warehouse Manager and record it in the accounting system (Great Plains).
  
  

Administrative Duties

• Answer incoming calls via Microsoft Teams, respond to inquiries, and direct customers to appropriate staff members, by acquiring an understanding of the organization and the various departments in the branch.
• Greet visitors and customers, providing a welcoming and professional experience.
• Prepare and process customer and vendor paperwork, ensuring all documentation is complete and accurate. This can include invoices, order acknowledgements, tracking information and packing slip information.
• Organize and manage physical and digital filing systems for efficient record-keeping.
• Oversee the credit check process for new customers, and prepare the credit approval package for Branch Manager approval.
• Process incoming and outgoing inventory branch transfers throughout the month and reconcile them at month end.
• Manage and maintain office supplies and equipment, ensuring they are in working order.
• When necessary, assist in the extraction and preparation of data for various reports.
  
  

General Office Support

• Present a professional image to all customers, vendors and coworkers.
• Manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence.
• Maintain a clean and organized reception area.
• Prepare and distribute internal communications and reports as needed.
• Support other office staff with administrative tasks as required.
• Keep stock of office and kitchen supplies and place orders as needed.
  
  

The Ideal Candidate For This Position Will Have

The ideal candidate for the role is a detail-oriented self-starter with great organizational skills. The successful candidate should have:

• A willingness to learn and apply the coaching received and a commitment to excellence.
• Have a strong understanding of the Three-Way Match principle.
• 3-5 years of experience in an administrative role with a focus on accounts payable and receivable.
• High school diploma or equivalent with an additional certification in office administration, bookkeeping, or related fields.
• Proven experience in an administrative role with a focus on accounts payable and receivable.
• Very strong organizational skills with a keen attention for details and a high level of accuracy.
• Strong time-management skills and the ability to maintain an organized process flow of all the invoices and information received. and French, both written and spoken.
• Excellent communication skills with fluency in English and French, both written and spoken.
• Beginner to intermediate level in Microsoft Excel suite (understand data entry, basic equations and navigating through spreadsheets).
• Exposure or knowledge of Great Plains accounting software would be an asset.
• An aptitude to learn new software and systems, for which training will be provided.
  
  

Working Conditions

• In office, full-time position, typically Monday to Friday, 8 AM to 4:30 PM.
• Office environment with frequent interaction with customers and other staff members.
  
  

Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Professional development opportunities.
  
  

Should this excellent opportunity interest you, please submit your resume, including salary expectations.

Price Industries Limited hires based on merit and is strongly committed to equity and diversity. We welcome applications from all qualified candidates, including all genders, Indigenous peoples, persons with disabilities, members of visible minorities, individuals of diverse gender and sexual orientation and all groups protected by the Human Rights Code. We are happy to provide reasonable accommodation throughout the selection process and while working at Price. If you require support applying online because you are a person with a disability, please contact us at [email protected].

We appreciate the interest shown by all applicants, however only those being considered for an interview will be contacted.