Summer Student, Administrative Assistant - #442975

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $94 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Job Description

Based in Edmonton, the Summer Student, Administrative Assistant, will report directly to the Property Manager and be responsible for providing accurate and timely administrative support and customer service to our clients.

Responsibilities

• Provide support to the Property Management team for all aspects of day-to-day activities.
• Type and distribute correspondence to tenants.
• Maintain and update tenant and vendor information database, including phone numbers, contact names and email distribution lists.
• Provide General Administrative Support for All Managers and the Property Administrator within the Portfolio, including typing memos and correspondence as required.
• Accept workorders in a timely fashion and redistribute them accordingly and take action where warranted.
• Ensure proper coverage during events that staff attend or host.
• Filing/Office clean up.
• Ensure all office equipment is in proper working order, arrange for immediate repair/servicing of any malfunctioning equipment.
• Ensure an adequate level of kitchen and office supplies are available at all times, place orders when necessary.
• Arrange all outgoing courier packages.
• Open all in-coming mail and courier packages, date stamp all items & distribute.
• Set up and issue all Access Cards.
• Keep and Update Meeting Minutes.
• Read and understand leases to ensure accurate information is received and maintained.
• Complete all administrative functions relating to property management.
• Other duties as assigned by the Property Manager.
  
  

Qualifications

• Currently enrolled in an academic program (high school or post-secondary).
• Previous experience in administrative or office support roles.
• Property management experience an asset.
• Experience with Excel and other property management software.
• Excellent written and verbal communication skills with a customer service approach.
  
  

Don’t have all of the above skills? Don’t worry. We still want to hear from you!

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.