Project Assistant - #442903
Kinark Child and Family Services
Date: 6 days ago
City: Markham, ON
Contract type: Full time
Job Description
Job Summary:
The Project Assistant will be a part of the project team within the Strategy portfolio. This role will help support priority projects across various portfolios at Kinark that include Strategy, Autism, Lead Agency.
This is a temporary, full-time position with a contract length of 3 months.
Duties & Responsibilities (include but are not limited to):
The Project Assistant will provide support to the Project Managers. Their responsibilities include supporting preparation of project documents like dashboards, presentations in MS PowerPoint, business cases, and executive reporting. Additional responsibilities include, taking minutes and summarizing action items to send to stakeholders, following up with stakeholders on various projects to check timelines, due dates, and outstanding action items. Working to maintain Asana, the project management tool to keep projects up to date. Other tasks include scheduling meetings, sending out meeting invites, and booking rooms if meetings are in-person.
Qualifications:
Job Summary:
The Project Assistant will be a part of the project team within the Strategy portfolio. This role will help support priority projects across various portfolios at Kinark that include Strategy, Autism, Lead Agency.
This is a temporary, full-time position with a contract length of 3 months.
Duties & Responsibilities (include but are not limited to):
The Project Assistant will provide support to the Project Managers. Their responsibilities include supporting preparation of project documents like dashboards, presentations in MS PowerPoint, business cases, and executive reporting. Additional responsibilities include, taking minutes and summarizing action items to send to stakeholders, following up with stakeholders on various projects to check timelines, due dates, and outstanding action items. Working to maintain Asana, the project management tool to keep projects up to date. Other tasks include scheduling meetings, sending out meeting invites, and booking rooms if meetings are in-person.
Qualifications:
- High School Diploma, Post-Secondary Degree**
- No experience required, up to 1 year of project related experience is an asset
- Strong proficiency in Microsoft Office Suite, especially PowerPoint, Word, and Excel
- Familiarity with project management tools (e.g., Asana, Trello, Monday.com)
- Excellent written and verbal communication skills
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and prioritize effectively
- Basic understanding of project lifecycle and reporting
- Comfortable taking meeting minutes and tracking action items
- Professional and courteous interpersonal skills for stakeholder follow-ups
- Proactive attitude with a willingness to learn and take initiative
- Ability to work independently as well as part of a team
- Experience with scheduling tools like Outlook or Google Calendar
- Previous administrative or coordination experience is an asset but not required
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