People & Culture Administrator (18-Month Contract) - #439501

About Nicola Wealth:

We have a lot to be proud of at Nicola Wealth. Our sophisticated financial planning, our diversified private investment funds and their exceptional performance, our 99% client retention rate and our award-winning culture, combine to position us as a national leader in wealth management. Recognized as a Best Managed Company and one of Canada’s Top Employers, we are dedicated to upholding our firm’s values through this phase of significant growth.

By bringing together smart, dedicated and supportive colleagues from diverse backgrounds, we deliver extraordinary client service in a values-driven work environment. The collaboration, creativity and entrepreneurial spirit we were founded on provides the opportunity for you to make a real impact and build a rewarding career. We are passionate about our business, our culture and investing deeply in your growth and development to build for the future. If you have this same drive, then let’s talk!

Purpose of the Role::

The P&C Administrator is responsible for supporting the daily operations of the People and Culture department, ensuring the effective implementation of P&C policies and practices, and assisting with various HR functions.

This is a hybrid role located in Vancouver.

Core Responsibilities:

• HR systems administration: Be an administrator for our HRIS and HR systems, in partnership with our Operations Specialist, ensure data integrity and timely processing of core HR information including submitting employment change forms, creating job titles, pulling reports, and cascading information from employment change forms to IT, Marketing, and other teams as necessary.
• Employee records management: Support the administration of various events in the employee lifecycle including employee changes and employee departure checklists including the follow-up with stakeholders to ensure checklist tasks are completed.
• Performance management process: Provide administrative program support including configuring the system, ensuring staff members receive the correct appraisal forms, and monitoring and reporting on completion rates.
• Reporting: Run and build reports from the system and send to internal stakeholders as needed.
• HR Tech Stack: Be proficient in using all core P&C systems, providing employee and lead trouble shooting support, triaging as necessary.
• Tools and Resources: Create and maintain documentation and other resources for accurate execution of operational tasks. 
• Support administrative work as required: 
• Employment verifications.
• Assist in the coordination of training sessions and seminars, contributing to the professional development of employees across the organization. 
• Coordinate and purchase gift cards for employee milestones and work anniversaries.
• Monitor the People and Culture email inbox and respond to email inquiries and triage as necessary.
  

Required Skills & Qualifications:

• Bachelor’s degree or related requisite education.
• A minimum of 1-2 years of administrative experience in a fast-paced environment. HR/P&C experience an asset.
• Strong written communication skills. 
• Strong interpersonal, relationship-building, and verbal communication skills. 
• Skilled and experienced working with different systems, databases and technologies. 
• A high level of professionalism and attention to detail.
• Ability to thrive and be proactive in a fast paced, high change environment. 
• Proficient in MS Word, Excel, Outlook and MS Teams. 
• A high level of discretion and confidentiality.  
• Effectively balancing individual work with being a collaborative member of the broader P&C team. 
  
  

Compensation & Benefits Package:

This position comes with a competitive base salary hiring range of $55,000 - $65,000; dependent on experience, skills, qualifications and internal equity.

At Nicola Wealth, our people grow our business, delight our clients, and live our values every day. Our comprehensive compensation and benefits package reflects our appreciation for this commitment. Whether it’s participating in our profit sharing and benefit programs on day one, or the opportunity to participate in our share ownership program, our people are able to go beyond a conventional salary and bonus structure. To learn more about our complete package, visit: www.nicolawealth.com/total-rewards.

Please include both a cover letter and resume in support of your application. We are an inclusive, equal opportunity employer. For more information about this and other roles: www.nicolawealth.com/careers.

It is our priority to remove barriers to provide equal access to employment. Should you require reasonable accommodation during the recruitment process please contact us at [email protected] and we will work with you to meet your needs. All information shared during the accommodation request process will be stored and used in a manner that is consistent with applicable laws and Nicola Wealth policies.

Thank you for your interest in a career with Nicola Wealth!