Field Administrative Assistant - #437394

Position Title: Field Administrative Assistant

Reports To: Operations Superintendent

Location: Grande Prairie, AB

General Accountabilities:

Reporting to the Operations Superintendent, this position will support the operations and maintenance team at our local facilities.

Key Accountabilities:

• Enter all work orders into the cost tracker
• Update cost tracker with tickets when received
• Reconcile paid invoices to work orders and update cost tracker
• Circle back and upload any required documents into Roughneck work orders
• Work with suppliers to improve compliance with invoice submissions
• Ensure tickets are received in a timely fashion
• Identify problem vendors and resolve coding issues
• Verify costs against rate sheets, work orders (WOs) and master service agreements (MSAs) to ensure compliance
• Collaborate with the Calgary Executive Assistant to organize the annual Grande Prairie Christmas parties and other social events
• Provide administrative support to the field Leadership team as required (i.e.: organizing and taking minutes at meetings)
• Support Fleet Coordinator with pool vehicle repairs & maintenance
• Scan and electronically file all handwritten reports (i.e.: safe work permits, equipment logs, cathodic checks, calibration reports)
• Retrieve, deliver and send mail and couriers
• Assist with requested deliveries to landowners or field locations
• Work with Plant Coordinators on community engagement and volunteer opportunities

Education and Experience requirements:

• 3+ years of experience in a similar role in oil & gas
• Experience with Qbyte accounting, Open Invoice, Roughneck or similar programs
• Proficiency with Microsoft suite (Excel, Word, etc.)
• Advanced time management skills to balance competing priorities
• Analytical thinker with attention to detail
• A proactive, positive and collaborative attitude and the willingness to adapt to various situations
• Cooperative approach, willingness to deal with new and complex situations

In addition, the successful candidate will have a valid Class 5 driver's license and be eligible to work in Canada without sponsorship.

What CSV Offers:

• Competitive salary and comprehensive benefits package, including matching GRSP, $2000 flex spending account, annual incentive plan, flexible working arrangements, and more.
• Support for professional development
• A dynamic and collaborative work environment focused on innovation and excellence.
• Opportunities for growth and advancement within a leading midstream company.

To join one of Alberta’s fastest-growing midstream companies and become an agent for lasting change in the communities we serve, visit the Contact page and select the "Interested to join CSV Midstream" option to upload your resume, OR email [email protected] with your resume indicating, why you believe you are a fit to CSV Midstream’s culture and this opportunity.

While we thank all applicants for their interest, we will only contact applicants who are being considered for this role. We encourage candidates from all backgrounds and experiences to apply. If you are contacted to set up an interview and you need accessibility accommodations, please let us know at that time.