Committee Support Clerk B - #383484

Recruitment Details

Committee Support Clerk B

Temporary term up to 12 months

Department: City Clerks

Designated Work Location: Main Floor, Susan Thompson Building, 510 Main Street On site

Position Type: Temporary up to 12 month term, Full-time

Salary: $1,771.72-$2,074.44 bi-weekly

Posting No: 124517

Closing Date: May 15, 2024

Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one of the largest employers in Manitoba. We provide a comprehensive range of benefits and career opportunities to our employees. These include competitive salaries, employer-paid benefits, dental and vision care, pension plans, and maternity/parental leave programs. Additionally, we offer education, training, and staff development opportunities to ensure that our employees are equipped with the necessary skills to advance in their careers.

Our Benefits web page provides detailed information about the benefits we offer, and we encourage you to visit it for further information at City of Winnipeg Benefits . We take pride in fostering a diverse , safe, and healthy workplace where our employees can thrive and achieve their full potential.

The City is committed to attracting and retaining a diverse skilled workforce that is representative and reflective of the community we serve. Applications are encouraged from equity groups that have been and continue to be underrepresented at the City; Indigenous Peoples, Women, Racialized Peoples, Persons with Disabilities, 2SLGBTQQIA+ Peoples and Newcomers are encouraged to self-declare.

Requests for Reasonable Accommodation will be accepted during the hiring process.

Preference to internal applicants may be applied.

Job Profile

Under the general supervision of the Manager of the Decision-Making Process, the Clerk B in the Committees Division provides clerical support to the Committees of Council by assisting the Committee Clerk in the preparation of committee documents such as agendas, minutes, dispositions, as well as preparing the meeting room. The Clerk B also provides assistance to the Senior Election Official in the conduct of civic elections.

As The Committee Support Clerk, You Will

• P r epares agenda s , m i nutes and d is po si t i ons f or Co mm i t t ees of Coun c i l.
• P r epares orde r s , i te m s f or c oun c i l and r e l ated c or r e s pon d en c e f or Co mm i ttees of Coun c i l.
• P ub lis h e s c o mm i ttee do c uments on the C i ty C l erk ’ s De ci si on M a ki ng I n f or m at i on S y s tem ( D M I S ).
• A n s we r s i nqu i r i e s f r om the p ub li c and the ad m i n is t r at i on.
• Co m p l etes work a cc urate l y and ef f i ci ent l y , and en s ures t h at a s si gned dead l i nes are m et.
• Assists the Clerk, as required, with the operation of video conferencing software and other audio/visual equipment used for committee meetings.
• P r epares m eet i ng ro o m and atte n ds c o mm i ttee m eet i n g s as r equ i r ed to a ss i s t the C l erk.
• Ass i s ts the S e n i or E l e c t i on O f f i ci a l i n the c ond u c t o f ci vi c e l e c t i o n s and b y - e l e c t i ons.
• P er f or m s oth e r r e l ated dut i e s , c on s i s tent w i th the c l a s si f ic at i on, a s a s si gned by the M a nag e r.
  
  

Your Education And Qualifications Include

• H i gh sc hool graduat i on s upp l e m ented b y f or m al tra i n i ng i n bu si ne s s off ic e pro c edures or an equ i v a l ent c o m b i nat i on of tra i n i ng and e x per i en c e.
• Pro f i ci en c y i n the u s e o f v ari o us s o f tware app l ic a t i ons i n cl ud i ng M ic r o s o f t Word, O ut l ook and E xc el at a basic level.
• Ab ili ty to c om m un ic ate verbally e f f e c t i v ely.
• Ability to communicate effectively in written correspondence.
• Ab ili ty to e s tab lis h and m a i nta i n e f f e c t i v e wo r ki ng re l at i on s h i p s w i th c o ll eag u es and m ana g ers, and work c oop e r at i v e l y i n a team e n v i r on m ent.
• Ab ili ty to work i n an organ i z ed m ann e r.
• Ab ili ty to work i nd e pen d ent l y , pr i orit i z e ta s ks , a nd m eet e s tab l i s hed dea dli n e s.
• A b ili ty to m a i nta i n pro f e s si o n al beha v i or and c on f i den t i a l i ty at a l l t i m es.
• A b ili ty to f o l l ow w r i tten and oral i n s t r u c t i o n s , e x erc i si ng s o und j ud g m ent a nd d isc r et i on.
• A b ili ty to de v e l op new sk i l l s and per f orm new dut i es c on sis tent w i th the c l a s s i f i c at i on.
• IMPORTANT: Applicants who have been educated outside of Canada must have education which is comparable to the minimum qualification in Canada. Applicants submitting foreign credentials require an official academic assessment report issued by a recognized Canadian assessment service https://www.canalliance.org/en/ at application.
  
  

Conditions Of Employment

• The successful applicant must maintain legal eligibility to work in Canada. If the successful applicant possesses a work permit, it is their responsibility to ensure the permit remains valid.
• A Police Information Check satisfactory to the employer will be required from the successful candidate, at their expense. To obtain Police Information Check information please visit www.winnipeg.ca/police .
  
  

How To Apply

APPLY ONLINE, including all documentation listed below:

• Current resume (Required).
• Applications submitted without REQUIRED documentation will not be considered.
• Your application documents must clearly indicate how you meet the qualifications of the position.*
  
  

Notes

Online applications can be submitted at http://www.winnipeg.ca/hr/ . For instructions on how to apply and how to attach required documents please refer to our FAQ's or contact 311.

Hours of Work: Monday to Friday 8:30-4:30

Employee Group: CUPE

Position Reports To: Manager of Decision Making Process

Only candidates selected for interviews will be contacted.