Unit Supplies Coordinator - #381663

Requisition ID: 357850

Position Number: 20061737

Posting End Date: April 29, 2024

City: Winnipeg

Employer: Shared Health

Site: Health Sciences Centre - GA059 820 Sherbrook St

Department / Unit: Patient Care Supplies

Job Stream: Clinical Support

Union: CUPE

Anticipated Start Date: ASAP

FTE: 0.30

Anticipated Shift: Days;Evenings;Weekends

Work Arrangement: In Person

Daily Hours Worked: 7.75

Annual Base Hours: 2015

Salary: $21.293 , $21.931 , $22.589 , $23.266 , $23.965 , $24.685

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Under The Direction Of The Manager, Patient Care Supply

• Assumes the responsibility for assuring that adequate levels of patient care supplies required are maintained and accessible to health care providers.
• Responds to requests and inquiries from patient care providers that may arise from changing patient needs, emergent or urgent medical situations and the use of specific medical supplies.
• Prioritizes requests and takes appropriate action on own initiative and/or refers request to immediate supervisor when required.
• Reports any difficulties in obtaining medical/surgical supplies or equipment to the respective Manager of Patient Care and/or the Manager of Patient Care Supplies and/or purchasing.
• Monitors and replenishes inventory, including: medical surgical supplies and non-capital equipment (excluding forms and office supplies).
• Establishes quotas for ward inventory and places order by computer on a regularly scheduled basis, adjusting for changes in demand.
• Maintains on demand stock inventory levels to be determined with or by request of the Manager of Patient Care.
• Receives and verifies the accuracy of receipts against orders placed.
• Investigates any discrepancies in the supplies received or pricing with the appropriate party (i.e. warehouse, purchasing, or finance) and follows up on the resolution of these discrepancies.
• Exercises independence of action in the course of daily responsibilities, making decisions on own initiative in the performance of required duties.
• Assists in the coordination of the removal and replacement of recalled items as well as items on trial and evaluation.
• Ensures that urgently required medical supplies are ordered and received on a stat basis.
  
  

Experience

• Two years material management experience in a health care setting with previous experience with medical/surgical supplies required.
  
  

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Courses in inventory management and medical terminology preferred.
• Must complete recognized WHMIS training and participate in relevant seminars and on the job training on the Clinical Supply Chain Information System.
• Customer service courses/seminars preferred.
  
  

Certification/Licensure/Registration

Not Applicable

Qualifications And Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Demonstrated ability to communicate effectively in English, both verbally and in writing required.
• Effective mathematical skills required.
• Demonstrated customer service skills essential.
• Excellent interpersonal and problem-solving skills required as well as the ability to take initiative and work independently with minimal supervision.
• Demonstrated ability to work under stressful working conditions and to prioritize working responsibilities effectively and to manage time efficiently.
• Must be able to work in a team environment.
• Must have the ability to acquire and maintain extensive knowledge of a large variety of products and their uses as well as their locations.
• Familiarity with the functions of purchasing, receiving and the logistics within a health care facility preferred.
• Knowledge of the Health Sciences Centre complex an asset.
• As a custodian of the Health Sciences Centre’s inventory, it is critical that the individual brings with them the qualities of honesty, integrity and accountability.
  
  

Physical Requirements

• Position requires constant walking, repetitive lifting, bending, stretching and pushing in the transferring of stock from one area to another and from floor to shelving (40-45 lbs. per item).
• Repetitive hand, arm and shoulder motions required and as well as long periods of standing.
• Pushing and pulling cartloads of inventory that may weigh up to 2100 lbs. across carpets on and off elevators and up and down ramps is required.
• Requires the handling of dangerous goods in accordance with WHMIS regulations.
• May be required to work in cramped conditions when carrying items over obstacles and twisting motions are necessary.
• May also be exposed to soiled, sharp or contaminated supplies as well as infectious patients.
• Exposure to temperature variations (i.e. servicing Sherbrook Dialysis).
  
  

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.